Inventory Availability Tracking
Keep clean counts, avoid overbooking, and understand what you can actually deliver on any date.
Fast search + categories: Find items instantly and keep inventory organized by type.
Availability calculations: See what is available for a date range before you quote or book.
Quick stock edits: Adjust totals without digging through settings screens.
Kits & packages: Bundle items into packages and buildout kits that book together.
Item mappings (advanced): Map plain-language requests to inventory items for cleaner planning.
Event and Job Scheduling
Plan deliveries, pickups, installs, and events with a calendar view that is actually useful to operators.
Calendar view: See event volume and availability indicators at a glance.
Event details: Store times, contact info, and locations with map links.
Staff assignments: Assign employees to events so everyone sees their schedule.
Availability insights: Open a day and see what inventory is tight before it becomes a problem.
Rental Quote and Invoice Workflows
Send professional quotes fast, keep math consistent, and convert quotes into booked events without retyping.
Quote builder: Add inventory items, adjust quantities, and generate clean customer-facing documents.
Automatic calculations: Configure taxes, delivery fees, deposits, and totals so your team stays consistent.
Save & duplicate: Reuse quotes for repeat customers or recurring event formats.
Book it: Convert a quote into a scheduled event when the customer approves.
PDF export + direct email*: Download polished PDFs, or send quotes and invoices directly from Apex Rental Pro.
Digital Contracts and Customer Documents
Standardize what you send to customers and reduce manual copy/paste across jobs and seasons.
Reusable templates: Create templates with placeholders so contracts stay consistent.
Item-aware wording: Attach the right terms to the right item types automatically.
Customer-ready output*: Generate contracts customers can read, sign, and save.
Templates
Standard terms
Professional docs
Tent Layout and Event Layout Tools*
Build to-scale tent and room layouts, keep it clean with snap alignment, and export a PDF your customer understands.
To-scale canvas: Place items precisely for tables, chairs, dance floors, bars, and tent features.
Snap alignment: Create straight rows and consistent spacing without fighting the canvas.
Export to PDF: Generate a printable layout that looks professional in quotes and confirmations.
3D and 2D views: Choose the view that best communicates the setup to the customer.
Shareable link: Send customers a simple link to view their layout PDF.
Print Sheets and Load Sheets for Crews*
Generate crew-ready print sheets for a single day or date range so loading and routing prep is faster and more consistent.
Day or range output: Print one day or a multi-day window depending on the crew schedule.
Address checks before print: Spot missing event addresses before the PDF is generated.
Traffic-adjusted estimates: Travel times are calculated at print time to help crews plan route flow.
Permission-based access: Tenant admins can grant specific employees the ability to generate print sheets.
Commander — Projects, Tasks & Operations*
A built-in project and task workspace that lives next to your Calendar and Register. Commander gives your team one place to track jobs, follow-ups, prep work, service calls, inventory work, and the day-to-day operations that normally scatter across sticky notes, group chats, and memory.
Right next to Calendar and Register: Switch between Calendar, Register, and Commander from the same workspace toggle — no separate tool, no extra login.
Projects for the real work: Track wedding setups, spring cleanups, pool openings, install jobs, delivery prep, inventory audits, repairs, store tasks, or anything else that has steps and an owner.
Tasks with stages: Break each project into tasks that move through To Do, In Progress, Blocked, and Done so the team can see what is moving and what is stuck.
Priorities and due dates: Mark work low, normal, high, or urgent and add due dates so the important things do not quietly wander off into the woods.
Assignments: Assign projects and tasks to the people who own them so nobody has to ask whose job something is.
Flexible categories: Tag projects as Job, Project, Service, Follow-up, Inventory, Maintenance, Delivery, Internal, or Customer Request — labels that work across rental, lawn care, pool and spa, service, and POS businesses.
Linked to your business records: Connect a project to the customer, quote, event, order, or inventory item it relates to, so context comes with the work.
Search and filter: Filter the project list by status and priority and search for what you need without scrolling.
Built for many business types: Tent and event rentals, lawn care and landscaping, pool and spa, general item rentals, service businesses, and point-of-sale operations — Commander adapts to each.
Same look and feel as the rest of the app: Cards, headers, empty states, and modals match the Calops UI so Commander feels native, not bolted on.
Available on Trial and Pro: Trial and Pro accounts have full Commander access. Starter plans see an upgrade prompt explaining what Commander unlocks.
Projects
Tasks
Priorities
Due dates
Assignments
Linked records
Operations
Trial + Pro
Team Permissions and User Access
Give the right people the right access, and keep sensitive information restricted to admins.
Roles: Create admin and employee accounts to separate responsibilities.
Permission controls: Choose who can manage inventory, send emails, or edit sensitive data.
Account management: Reset passwords, deactivate accounts, and keep history intact.
Permissions
Roles
User management
GPS Mileage and Crew Time Tracking
Track labor accurately with clock-in/out, location verification, and an admin view that makes payroll easier.
Clock in/out: Track hours with timestamps and optional notes.
GPS verification: Record location for accountability on installs and deliveries.
Admin editing: Fix mistakes without losing visibility into what changed.
Export-ready summaries: View totals for a date range and prepare payroll faster.
Lawn Care & Landscaping*
Built for the day-to-day of a lawn care or landscaping company — the same properties every week, the same crews, the same customers — with the admin side, the crew side, and the customer side all talking to each other.
Built for your business, not rentals: Switch the app into lawn care mode and every screen reads like your business runs — properties, visits, crews, routes — not tent and chair rental terms.
A real property file for every customer: Keep lot size, gate codes, pet notes, access instructions, and anything else the crew needs on site. Stop answering the same questions every Monday morning.
Crews and crew leads: Set up each crew once, put your people on it, and see who is running which route today.
Recurring schedules that build themselves: Set a customer up as weekly, every other week, monthly, or seasonal and the whole season's visits are created for you — no spreadsheets, no copy-paste.
Daily dispatch: See every stop on the board for the day, drag them into the order you want, and let the crew mark visits done or skipped with a reason.
Service programs: Sell multi-visit programs like fertilization rounds, weed control, turf care, or spring/fall cleanups. Enroll customers once, track each visit as it gets done.
Equipment & maintenance log: Keep a history for every mower, blower, and truck so you know what's been serviced and what's due — not a guess based on who remembers what.
Real customer logins: Customers sign in to their own portal with their email and a password they choose — no random link to lose in their inbox. They can see their upcoming visits, their schedules, their active programs, and what's been done recently.
Simple invite flow: Send a customer an invite from the admin and they get an email with a "Set up your login" link. They pick their own password. You can resend, reset, or revoke access anytime.
Customers reach out, you see it: Reschedule requests and messages from the customer portal land in one inbox on the admin side so nothing slips through the cracks.
A service agreement that reads like one: A proper lawn care agreement is the default contract — scope, scheduling, payment, cancellation, property access, and liability all covered.
Website templates that sell your service: Three ready-to-launch website designs — Weekly Lawn Maintenance, Landscaping & Seasonal Cleanup, and Fertilization & Turf Programs — each with a service list, program pricing, a customer-login section, and a "request service" form.
Real lead intake from your site: A homeowner fills out your service request form with their address, property size, preferred day, how often they want service, gate code, and pet info — and it lands in your leads list ready to quote.
Crew app for the truck: Your crew opens the mobile app and sees today's stops in order with the access notes, marks each visit complete or skipped, and can add notes and photos from the yard.
Weather at a glance: See the day's weather right in the dispatch view so you can call an audible on rain or high wind before the crew rolls out.
Works on the phone in the field: The crew runs the day from a phone. You run the office from a laptop. Same data, no sync headaches.
Properties
Recurring schedules
Dispatch routes
Service programs
Customer logins
Equipment log
Crew app
Service agreements
Lawn care business software →
Website Builder*
Publish a branded public website in two distinct modes — a rental catalog with quote requests, or a recurring-service site with a customer portal — and turn every form submission into an actionable lead inside Apex Rental Pro.
Industry-aware site modes: Rental catalog, recurring service, or hybrid — each mode changes the sections, copy, form fields, and where submissions land.
Starter templates for every use case: Signature Events, Backyard Parties, Corporate & Community, Weekly Lawn Maintenance, Landscaping & Seasonal Cleanup, Fertilization & Turf Programs, plus a template history you can roll back to.
Full brand control: Set colors, fonts, logo, hero media, announcements, and messaging so the site looks like your business.
Live inventory + packages: Feature items and packages with real pricing pulled directly from your catalog, complete with an all-inventory and all-packages viewer.
Service catalog + programs: For service businesses, publish your service catalog and multi-visit programs with per-visit or seasonal pricing.
Customer portal section: A first-class Portal block explains what the portal does, links current customers in, and collects portal-access requests from new ones.
Two smart conversion flows: Rental sites file draft quotes; service sites file service-request leads with address, property size, frequency, preferred day, gate code, and pet notes.
Website Leads admin: A dedicated Leads screen shows pending service requests and portal-access requests with one-click resolve, reopen, and record-sent-link actions — plus a dashboard alert the moment a new lead arrives.
Canvas-first editor: Drag-and-drop sections on a live canvas, collapsible sections panel, and a contextual inspector drawer that opens on the section you click.
Autosave + safer publishing: Draft edits autosave every 1.5 seconds; publish explicitly with a Draft / Live / Live + unsaved-edits badge and a relative "last published" stamp.
SEO + custom domain: Meta titles, meta descriptions, and custom-domain publishing with inline DNS guidance.
Code mode: Advanced users can switch to custom HTML for full control over the published page.
Public website
Quote requests
Service requests
Portal access
Templates
Custom domain
SEO
Rental business website builder →
Customer and Team Communication*
Send customer documents directly from your workflow so your team is not juggling downloads and attachments.
Email quotes and invoices: Send professional documents straight to the customer.
Layout sharing: Include a clean “See your layout” link that opens the PDF view.
Broadcast messages: Communicate updates without switching tools.
Email
Customer experience
PDF links
Rental Business Reporting
Understand revenue, utilization, and what is actually driving your business forward.
Revenue tracking: See totals over time without hand-built spreadsheets.
Utilization: Know which inventory earns and which sits.
Operational visibility: Spot busy weeks early and staff appropriately.
Reporting
Utilization
Revenue
Settings & Customization
Make the platform feel like your business, not generic software.
Business info: Update business name and key contact information.
Operational defaults: Configure tax, deposit, delivery fees, and document preferences.
Branding-friendly outputs: Generate documents that look consistent for your customers.
Customization
Defaults
Branding
Security & Access
Designed to keep access controlled and data protected, while staying simple for operators.
Secure sign-in: Authentication designed for real teams and shared operations.
Session management: Stay signed in without compromising control.
Role-aware views: Restrict sensitive financial visibility to admins when needed.
Security
Access control
Roles
Mobile-Friendly by Design
Use it in the office, in the warehouse, or on-site. Layouts, schedules, and timesheets should not require a laptop.
Responsive UI: Works on desktop, tablets, and phones.
Fast operator workflows: Designed to reduce taps and scrolling where it matters.
Theme support: Clean dark aesthetic with readability in bright environments.
Mobile
Tablet-friendly
On-site use
Integrations
Connect your workflow where it matters most, starting with scheduling.
Google Calendar sync: Bring external events into view and keep scheduling aligned.
Map links: Tap-to-open directions for delivery locations.
Email delivery: Send customer documents via your business email configuration.
Calendar
Maps
Email
Help & Support
Questions, issues, or feature requests: we want to hear it.
Wiki Guides: Guides and tutorials for common tasks and fixes.
Submit a ticket: Send a support request directly to our team.
* Requires a Pro plan. Available on Pro and Trial plans.