APEX RENTAL PRO

Specialty Tent & Event Rental Software for Kits, Layouts, and Real Inventory

Build kits, track inventory, quote and contract faster, design layouts, print crew sheets, and publish a rental website. One platform built for tent and event companies, for way less than the competition.

Primary fit: tent, party, and event rental businesses. Also ready for equipment rental and lawn care when you want the same system across the shop.

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Feature Highlights

Apex Rental Pro is specialty tent and event rental software: kits, inventory, quotes, contracts, layouts, print sheets, website building, and scheduling in one workflow.

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Build Kits & Packages

Bundle tents, poles, tops, sidewalls, tables, and chairs into sellable kits so quotes and inventory stay honest.

Build kits and packages →
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Inventory & Availability

Know what you have, what is out, and what is available for the next event before you quote or book.

Rental inventory management →
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Quotes & Invoices

Build professional customer documents fast with consistent pricing, fees, deposits, and PDF output.

Rental quote software →
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Contracts & Templates

Standardize your terms with reusable templates and customer-ready contract documents.

Contracts and templates →
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Layouts & PDFs*

Create to-scale layouts (2D or 3D) and export a clean PDF your customer can download and understand.

Tent layout software →
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Print Sheets*

Generate crew-ready print sheets for a day or date range with address checks and traffic-adjusted travel estimates at print time.

Load sheets for crews →
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Website Builder*

Publish a branded website that showcases your inventory and packages, and lets customers submit quote requests directly.

Rental business website builder →
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Scheduling & Calendar Sync

Plan events with a calendar view your operators can use, plus multi-day setup and takedown phases.

Event rental software →
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Commander*

A built-in project and task workspace next to Calendar and Register for jobs, follow-ups, prep work, and day-to-day operations.

Commander projects & tasks →
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Team Permissions

Roles and granular permissions so admins can control who sees what and who can change what.

Team permissions →
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Analytics & Reporting

Understand revenue trends, utilization, and what to buy more of (or stop buying).

Rental business reporting →
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Field Timesheets & Mileage

Optional GPS-verified clock in/out and mileage tools when you want payroll and reimbursements tighter. Supporting field tools, not the product identity.

Field timesheets and mileage →
Layout Designer

Show Customers the Setup, Not Just a List

Drag chairs, tables, bars, dance floors, and tent features onto a to-scale canvas. Snap items into clean rows, then export a customer-ready PDF you can share with a quote or confirmation.

Create Your Account Layout Designer Details

Built for Tent and Event Rental First

Primary beachhead is tent, party, and event rental. Other verticals ride the same platform when you need them.

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Tent & Event Rentals

Kits, tents, tables, chairs, linens, layouts, print sheets, and customer websites for real party and event shops.

Tent rental software → Party rental software →
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Lawn Care & Landscaping

Supported profile for recurring service schedules, routes, service programs, and a customer portal. Secondary to the tent and event core.

Lawn care business software →
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Equipment Rentals

Construction, tools, AV equipment, and specialized machinery rentals.

Equipment rental software →
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General Rental

Flexible rental management for any inventory type. Customize to fit your unique business needs.

Event rental software →

Frequently Asked Questions

Quick answers about Apex Rental Pro for tent, party, and event rental companies.

What is Apex Rental Pro?

Apex Rental Pro is specialty tent and event rental software. It covers build kits and packages, inventory availability, quotes and contracts, 2D and 3D layout design, crew print sheets, website building, multi-day event scheduling, and the rest of the rental workflow at a lower price than most competitors. GPS timesheets and mileage tracking are available as field tools, not the main product.

Does Apex Rental Pro help prevent overbooking?

Yes. Apex Rental Pro tracks inventory availability across event dates, including kits and component pieces, so rental businesses can see what is available before sending a quote or booking an event.

Does Apex Rental Pro include mobile access?

Yes. Apex Rental Pro includes desktop workflows plus iOS and Android apps so office staff and field teams can work from the same events, inventory, layouts, and print sheets.

Is onboarding assistance included?

Yes. Free onboarding assistance is included. The Apex team can help set up your workspace and guide you through getting started at no additional charge.

Who is Apex Rental Pro built for?

Apex Rental Pro is built first for tent rental, party rental, and event rental companies that need kits, layouts, print sheets, inventory, quoting, and customer websites in one system. It also supports equipment rental and lawn care operations that want the same platform.

Knowledge Center

Guides, news, and product walkthroughs from the Apex team.

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