Apex Rental Pro

GPS Mileage Tracking for Rental Crews and Field Teams

Track crew mileage, job travel, and field activity for tent, event, equipment, and lawn care businesses with Apex Rental Pro.

Start your free trial View pricing

Apex Rental Pro map view for job locations and rental crew routing — Connect mileage to the job record, the crew assignment, and the vehicle history so the office can review field activity without chasing paper logs or end-of-week guesses.

Built for crews that are always on the road

Mileage is one of those numbers every rental and lawn care company knows is wrong. Either it is reimbursed too generously based on a guess, or it is not reimbursed at all because nobody wants to argue about whose truck went where. The fix is not a spreadsheet. The fix is a system that records mileage where it actually happens: in the field, on a specific job, against a specific asset.

Apex Rental Pro tracks mileage by trip, by job, by asset, and by crew. Crews capture odometer readings from a phone. Trip events tie the miles to the work. Reminders go out when a vehicle is overdue for service. The office sees what the truck actually did, and payroll and reimbursements get honest.

What you get

Per-trip mileage

Start and end odometer readings tied to the specific trip, with timestamps and crew assignment.

Per-asset history

Every truck has a history of miles, jobs, and service reminders.

Per-job reporting

See exactly how many miles a job took so quotes get more accurate next time.

Service reminders

Pending reminders fire when a vehicle hits a mileage threshold so maintenance does not slip.

Mobile capture

Crews log mileage from the iOS or Android app without paperwork.

Payroll-ready exports

Export crew hours and mileage for payroll and reimbursement in a format your accountant likes.

Why rental and lawn care companies track mileage in software

The cost of underreporting mileage is real. So is the cost of overreporting. So is the cost of a transmission that failed because nobody noticed the truck was 15,000 miles past a service window. Software-based mileage tracking closes all three gaps in one place. The crew captures the number, the office sees the number, and the reminder fires before the truck breaks down on a Friday.

Mileage history also helps owners understand which jobs are more expensive than they look. A job that seems profitable on rental price alone can lose margin through repeated trips, long drive time, or vehicle wear. Keeping mileage tied to the event gives the next quote better facts for routing, billing, and staffing.

Apex Rental Pro is rental business management software for tent, event, party, equipment, and lawn care businesses. Mileage tracking is included.

Frequently asked questions

How does GPS mileage tracking work?

Apex Rental Pro records odometer readings and trip events tied to specific jobs and assets, calculating mileage for payroll, reimbursement, and reporting.

Is mileage tracking accurate?

Yes. Mileage is recorded against the trip the crew is actually on, with timestamps and event hooks so the office is not guessing.

Does it work for lawn care routes?

Yes. Lawn care crews can log mileage by route, by job, or by day, and the office sees per-customer mileage for honest billing.

Can crews log mileage from a phone?

Yes. The mobile app on iOS and Android lets crews capture odometer readings, trip events, and reminders from the truck.

Ready to stop guessing crew mileage?

Start a free trial and let mileage track itself.