Apex Rental Pro

Rental Quote Software That Connects Customers, Inventory, and Events

Create cleaner rental quotes, connect them to inventory availability, manage customer approvals, and keep events organized with Apex Rental Pro.

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Apex Rental Pro rental quote builder with customer and inventory details — Create a quote from actual rental inventory, review the customer details, and keep the same record ready for approval, contract generation, scheduling, and the final crew handoff.

Built for quotes that turn into real events

A rental quote is the first impression a customer gets. It is also the document that decides whether the right items end up on the right truck. When the quote lives in a Word doc that you copy from last year, the numbers drift. When the quote lives in your email drafts folder, it gets forgotten. When the quote lives in a real system, the items are real, the dates are real, the pricing is real, and the contract is one click away.

Apex Rental Pro is built so the quote pulls straight from your inventory. The customer sees a clean document with line items, deposits, fees, taxes, and totals. You see whether they opened it, whether they signed it, and whether the balance is due. The same record powers the contract, the layout, and the load sheet, so changes flow through automatically.

What rental quote software should do

Pull from real inventory

Every line item is a real inventory record, not a free-text field that drifts from year to year.

Consistent pricing

Default rates, customer-specific pricing, deposits, fees, and taxes calculated the same way every time.

Customer-ready PDFs

A clean PDF you can email, with your branding and a clear total.

Customer portal

Customers review and approve quotes in a browser. No more chasing signatures.

One-click conversion

Approved quote becomes a contract, a calendar entry, and an inventory reservation in seconds.

Audit trail

See every version of the quote, who edited it, and what the customer saw when they approved.

Why rental companies upgrade their quoting workflow

The fastest way to lose a job is a quote that takes too long to come back. The second fastest way is a quote that looks like it was assembled from three different files. Apex Rental Pro is rental business management software for tent, event, party, equipment, and lawn care businesses. The quote tool is built so a sales rep can build a customer-ready document in minutes, attach a layout PDF, send it for approval, and convert it to a contract without leaving the screen.

It also gives managers a better record of what was promised. If a customer calls back about a delivery fee, damage waiver, discount, or requested change, the team can look at the quote history instead of guessing from an email chain.

Plans start at $19.99 per month with a free 1-month trial. No sales call required.

Frequently asked questions

What does rental quote software do?

Rental quote software helps a rental company build a professional customer-ready quote with consistent pricing, deposits, taxes, and fees, then track whether the customer has approved it.

Do quotes connect to my inventory?

Yes. Every line on the quote pulls from the same inventory record the contract and load sheet read, so the numbers cannot disagree.

Can customers approve quotes online?

Yes. Customers can review and approve quotes in a portal, and e-signature on the contract is built in.

Can I include layouts and PDFs in the quote?

Yes. The layout designer exports a PDF you can attach to the quote so customers see the setup, not just a list of items.

Ready to send better rental quotes?

Start a free trial and turn every quote into a connected workflow.