Apex Rental Pro

Tent Layout Software for Cleaner Event Planning

Plan tent and event layouts, show customers what their setup can look like, and connect layout planning with rental workflows using Apex Rental Pro.

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Apex Rental Pro 3D tent layout preview for outdoor event planning — Give customers a visual layout before the event and keep the placed items tied to the same rental records that power the quote, contract, and crew paperwork.

Built for the way tent layouts actually get planned

Most tent rental companies plan layouts on a napkin, a printed grid, or the back of a quote. The customer asks what 200 guests will look like under a 40 by 80, and the answer is a guess. Tent layout software exists so the answer is a picture. A real picture, with real dimensions, with the right number of round tables and rectangle tables and chairs and a dance floor that actually fits.

Apex Rental Pro is rental business management software for tent, event, party, equipment, and lawn care businesses. The layout designer is built into the same workflow as the quote and the contract, so the chairs on the canvas are the chairs on the customer document, and the customer document is the document the crew pulls from.

What you can do with the layout designer

To-scale canvas

Place chairs, tables, bars, dance floors, and tent features with real dimensions so the math actually works.

2D and 3D views

Plan in 2D, sell in 3D. Customers see a rendered preview, not a rough sketch.

Snap alignment

Straight rows and consistent spacing without fighting the canvas.

PDF export

A clean customer-ready PDF you can attach to the quote or hand the crew.

Inventory linkage

Every item on the canvas is a real inventory record so the layout and the paperwork stay in sync.

Templates

Save common setups so the second wedding does not start from scratch.

Why tent rental companies invest in layout software

Customers buy faster when they can see what they are buying. A clean layout PDF in the quote packet turns a "let me think about it" into a "where do I sign." It also cuts down on the day-of-the-event confusion, because the customer already agreed to where the bar goes, where the head table sits, and how many tables fit under the tent. The crew lead arrives with a layout in hand and stops trying to interpret hand-drawn arrows.

The trial is free. The price is honest. The layout designer is included on Pro and Trial plans.

Frequently asked questions

What is tent layout software?

Tent layout software is a tool that lets you place tables, chairs, dance floors, bars, and tent features on a to-scale canvas so customers can see what their event will look like before it is built.

Can customers see the layout in 3D?

Yes. Apex Rental Pro renders layouts in 2D for planning and 3D for customer preview, exportable as a PDF you can include with the quote.

Does the layout connect to my inventory?

Yes. The items placed on the canvas come from the same inventory records the quote and contract use, so the layout and the paperwork stay in sync.

Is tent layout software only for tents?

No. The layout designer works for tents, indoor venues, dance floors, ceremony setups, and any event where the customer wants to see the placement before the day arrives.

Ready to show customers the setup, not just a list?

Start a free trial and put the layout designer to work on your next event.